Business Office

(Click here to view the Business Office website)

Fees, Tuition and Other Expenses

Graduate students are charged tuition by credit hour per session or term based on the design of the particular program. Some programs may have additional fees associated with them, and those fees will be charged in addition to tuition at the time of billing.

Payment of Charges

Graduate Student Information can be viewed online through YHC Self-Service. Bills may be paid through YHC Self-Service by automatic bank payment, debit/credit card (3% convenience fee will be applied), or in the YHC Business Office during regular office hours. The deadline for tuition payment is the first day of the session or term of billing.

Required Deposits

Deposit for New Graduate Students

Upon acceptance, new graduate students should submit a payment of $200. This deposit is refundable if a student cancels before February 1 prior to the summer term or four months prior to any other term for which a student has applied.

Housing Deposit for New Residential Students

All graduate students living in campus housing will pay an additional $200 room deposit, which is a room damage fee.  See the Campus Life section in the Undergraduate Catalog for policies and other fees.

Special Fees

Account Information 

Appeal process for dispute of charges:

Within 30 days of the initial billing date, a written appeal must be submitted to the Business Office. The appeal will be researched and responded to within 30 days of receipt in accordance with federal truth in lending guidelines. Collection activity will be suspended during the appeal process.

Past Due Accounts

Failure to pay all balances due for any term will result in a STOP being placed on the student account. Students with a STOP on their account will be restricted from registering for classes in future terms. Transcripts and diplomas will not be released until the account is paid in full.

Delinquent accounts may be referred to a commercial collection agency and may be reported to a national credit bureau. All costs, expenses, and fees incurred by the College in collecting or attempting to collect a past due account are the responsibility of the student.

To resolve any past due accounts, please call the Business Office at (706) 379-5119.

Transcripts

An official transcript will not be processed until all accounts are settled in the Business Office. 

Textbooks

The College provides books for graduate courses.  Books are included in the tuition rate.  If a book is not returned or is in damaged and/or unusable condition, a book replacement fee will be assessed.

Veteran Affairs (VA) Only- Title 38 United States Code Section 3679(e) School Compliance Policy:

As part of the Veterans Benefits and Transition Act of 2018, section 3679 of title 38, Young Harris College complies with the requirements as outlined below:

NOTE: A Covered Individual is any individual who is entitled to educational assistance under Chapter 31, Vocational Rehabilitation and Employment, or Chapter 33, Post-9/11 GI Bill benefits.

• YHC permits any covered individual to attend or participate in the course of education during the period beginning on the date on which the individual provides to Young Harris College a certificate of eligibility for entitlement to educational assistance under Chapter 31 or 33, or a Statement of Benefits from the VA website e-benefits, or a VAF 28-1905 form for Chapter 31 and ending on the earlier of the following dates:

  1. The date on which payment from VA is made to Young Harris College
  2. 90 days after the date the institution certified tuition and fees following the receipt of the certificate of eligibility.
• YHC will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to the institution due to the delayed disbursement funding from VA under chapter 31 or 33.

In addition, statute allows to require the covered individual to take the following additional actions:

1. Submit a certificate of eligibility for entitlement to educational assistance no later than the first day of a course of education.
2. Submit a written request to use such entitlement.
3. Provide additional information necessary to YHC for the proper certification of enrollment.
4. Make payment for a difference between the amount of the student’s financial obligation and the amount of the VA education benefits disbursement.

YHC will hold a student responsible for any portion of tuition and other fees not covered by the VA by the published fee payment deadline.

Refund Policies

REFUNDS FROM OVERPAYMENT ON STUDENT ACCOUNTS

If financial aid exceeds assessed charges, refund checks will be available in the Business Office within 14 days after the financial aid disbursement. Students will be notified by email for pick up and must present their YHC ID. If the refund check is not picked up within 21 days of the notification, the refund check will be mailed to the student’s permanent home address.

Refund checks will be mailed to the student’s permanent home address if participating in online studies.

WITHDRAWAL AND REFUND

A student is considered in attendance and is responsible for any tuition balances due until they have formally notified the College in person of their withdrawal. Refunds are made to the student on the basis of the date they have formally notified the College of their withdrawal. Students who formally withdraw from the College before the official start of the semester will not be liable for tuition or fees.

INSTITUTIONAL REFUND POLICY

If a student withdraws from the College, refunds for tuition charges for each semester will be made according to the following schedule:

• Within the 1st week of class: 75% Adjustment
• Within the 2nd week of class: 25% Adjustment
• Within the 3rd week of class: 10% Adjustment
• After the 3rd week of class: No Adjustment

Charges are pro-rated on a weekly basis from the first scheduled class period until actual withdrawal. Withdrawals made any time during the week are pro-rated to the Monday following the week of withdrawal. Any portion of a week is charged as a full week.

There are no refunds for temporary absences, for labs, special fees, or courses dropped after the drop/add period or for charges to any student suspended for disciplinary reasons.

Refund of institutional aid is calculated on the same basis as tuition (stated above). In no case will institutional aid generate a refund greater than the amount of funds already received from the student.

No refund for any deposit is given to a student dismissed for disciplinary reasons.

Withdrawal can affect student financial aid and create a balance due. Failure to pay any balances due for any semester will result in a STOP being placed on the student account.  Students with a STOP on their account will be restricted from registering for classes in future semesters. Transcripts and diplomas will not be released until the account is paid in full. Uncollectible balances are subject to be turned over to a commercial collection agency and may be reported to a national credit bureau. All costs, expenses, and fees incurred by the College in collecting or attempting to collect a past due account are the responsibility of the student.

To resolve any past due accounts, please call the Business Office at (706) 379-5119.

HOUSING AND MEALS REFUND POLICY

Refunds for meal charges are prorated to the Monday following the withdrawal date. In no case will institutional aid generate a refund greater than the amount of funds already received. No refund is given for housing. No refund for meal charges will be given to any student dismissed for disciplinary reasons.

Return of Title IV Funds Policy

This policy applies to students who officially or unofficially withdraw from the College during an academic term and have Title IV federal financial aid funds as part of their financial aid package. For definitions of “official” and “unofficial” withdrawals see the Academics Section of the YHC Catalog. The term “Title IV Funds” for graduate students includes: Federal Direct loans (Unsubsidized loans, and Graduate PLUS loans).

Date of the withdrawal will be determined by the Registrar. In case of an unofficial withdrawal, the last date of attendance will be set at the midpoint of the term or the last documented date of attendance (whichever is later). The College has a policy to identify unofficial withdrawals with the cooperation of the following departments: Vice President for Academic Affairs Office, Registrar’s Office, Business Office, Financial Aid Office, and Student Development Office. If an unofficial withdrawal is not determined during the academic term, an audit of students with failing grades at the end of each term will be done by the Financial Aid Office.

The Return of Title IV Fund policy assumes that students earn aid based on the period of time they remain enrolled and attending classes. During the first 60% of the term, students earn Title IV funds in direct proportion to the length of time they remain enrolled and attend class. Students who attend class beyond the 60% point earn all aid for the term. The percentage of the term in which students remain enrolled is derived by dividing the number of days the student attended by the number of calendar days in the term, excluding breaks of at least five calendar days. When a student withdraws from the College, whether officially or unofficially, unearned Title IV funds, will be returned to the applicable Federal Aid Program and the student’s account will be charged. Unearned aid is the amount of disbursed Title IV aid that exceeds the amount of Title IV aid earned by the student.

Once a determination of a withdrawal is made by the College, the Financial Aid Office will calculate the return of Title IV funds according to Federal regulations and will promptly notify the withdrawn student in writing if there are any changes in financial aid funds. The Financial Aid Office will request the Business Office make any refund payment due to the appropriate federal program and the student account will be charged. If the student withdraws during the post-withdrawal period, the Financial Aid Office will recalculate aid in accordance with the federal regulations and a new award letter will be issued to the student. For post-withdrawal disbursements of loan funds, the Financial Aid Office will provide the student/parent the opportunity to cancel all/part of the loan.

Further details for the calculation of the return of Title IV funds are available upon request from the Financial Aid Office or the Business Office.

Reductions in Course Load

A reduction in credit hours at any time during the term may cause a reduction in financial aid, which, in turn, may cause the student to have an outstanding balance due to the College. Disbursed aid might be reduced if an adjusted cost of attendance results in an aid award that exceeds financial need and/or cost of attendance for the term. Eligibility for awarded aid that has not been disbursed at the time of the reduction in course load will be reevaluated and paid according to the level of enrollment at the time the funds are to be disbursed. For example, a student must be enrolled at least half-time at the point of a federal Stafford loan disbursement.

Students who reduce course load should consult with the Financial Aid Office regarding their eligibility for financial aid awards.